Church Software by FlockBase
Church Software by FlockBase provides simple, easy to use and affordable membership recordkeeping, contribution tracking and accounting.
How It Works
FlockBase church software is designed to be easy to learn and use. The following is an overview of the steps to get started.
Step 1: Set up households (families) for your members. For example, if Tom & Jean Smith are members of the church and have three children, you should setup the The Tom & Jean Smith Family. Enter the address, telephone and status of this family. Household setup provides the information to print mailing labels specific to the household.
Step 2: Enter members for the households. Following the example above, you would setup Tom, Jean and each child as a member. For each member of the family, you can enter their phone, email, birthdate and status. You can also enter their envelope number if they have been assigned an offering envelope number. Member setup provides the information to print labels specific to the member.
Step 3: Setup your church's bank information, bank account information, funds, address, and headers and footers for the contribution letters. If you choose to export your deposits to QuickBooks, this is the step where you enter the QB revenue account name for each fund.
Step 4: Optionally, setup Groups and assign members and households to groups. This is a handy feature that will allow you to print mailing labels for a selected group (i.e. a Sunday School class, the choir, a committee, etc...). The same Households and/or members can be assigned to multiple groups.
That's it. Your setup is complete! As you can see, we don't claim to be the most complicated church software package available, in fact our approach is to keep it simple.
After setup is complete, you are ready to enter contributions and make deposits.
To enter a contribution, enter the date (or use the default date), the member (from drop down list or envelope number), the type of payment (from the drop down list: check, cash, credit card, direct deposit), and check number. Then, assign the contribution to the appropriate fund(s) (from the drop down list). If the contribution needs to be split between more than one fund, FlockBase makes it a snap. Just enter the amount that needs to be applied to each fund.
To group several contributions into one deposit, just enter the date of the deposit and checkmark the contributions that belong to that deposit. You can then print a Deposit Summary Report which should match the amount of the actual deposit. This is a good internal control for churches.
In addition to annual contribution letters and receipts, FlockBase offers a number of useful reports. You can preview or print Fund Summary reports, Deposit Summary Reports, membership lists/labels, and household lists/labels and Envelope Lists.
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Owen & Walker Software